Coach Entry Guide

Please remember that your entry is not complete until you reach the success step.

Note that depending on the meet a few steps might differ (such as which forms of payment they accept). A link to the meet-specific guide can be accessed by clicking the help icon in the top right during the registration process.

  1. Log in to Head Count using the link at the top right corner of the site.
  2. Go to the meet's start page on Head Count and click the "Start an Entry" button at the bottom.

    3. Entry Type and Affiliation

  3. Select "I am a coach or team leader" for your entry type
  4. Select who you are representing — your school (the one set in your profile), a club or team, or if you are not representing anyone select unattached.
  5. Press the "Continue" button.

    6. Roster

  6. If you have previously entered athletes into Head Count, review them to ensure their information is up-to-date. Do this by clicking the pencil icon next to their name.
  7. If you have any athletes you need to add to your roster click the "Add a new athlete" link.
  8. Enter the athlete's name, gender, and USATF number if they have one (that last one is optional).
  9. Click the "Add" button at the bottom of the page.
  10. Repeat steps 7 - 9 for all of the athletes you need add to your roster.
  11. When all your roster is complete click the "Continue" button at the bottom of the page.

    12. Event Entry

  12. Click the plus sign next to the event you would like to enter.
  13. Select either the individual or group of individuals (for a team) you'd like to enter into this event.
  14. If prompted for a performance only the entry mark is required, however the more details the better. Usually any seeded event will need extra details to ensure they are seeded fairly.
  15. Click the "Add" button at the bottom of the page.
  16. Repeat steps 12 - 15 for all of the entries you are making. You'll see the entries you've made appear at the top of the page for confirmation; if you need to change any entry you can click the pencil icon next to it.
  17. Once you have all your entries set click the "Continue" button at the bottom of the page.

    18. Waivers

  18. Agree to any waivers by checking the boxes.
  19. Click the "Continue" button at the bottom of the page.

    20. Payment

  20. Review your entry fees and information to ensure it is all correct.
  21. Select if you would like to pay by credit card or by check/cash. If you would like to pay by credit card enter all of your credit card information.
  22. Click the "Pay and Finish" button at the bottom of the page.

    23. Success

  23. You're done! You may print the success page if you'd like a receipt for your records, and a confirmtion of your entry will also be emailed to you.